Financial & Administration Assistant

We are looking for a Financial and Administration Assistant to join our R Systems office in Warsaw.

As a Financial & Administration Assistant, you will handle office administration and communication, provide support for HR and management, and cooperate daily with the Financial Team on various financial tasks.

We constantly adapt to the modern ways of working and look for opportunities for improvement. If you are a communicative person and professional development is a key focus for you, don’t hesitate to contact us using the form on this page!

Your contribution:

Office administration:

Taking all incoming calls and inquiries and administrating company’s general contact mailbox
Managing all incoming and outgoing correspondence and shipments (mail, couriers, other deliveries)
Managing company documentation repository and archives
Monitoring and ordering all office supplies
Keeping petty cash and running petty cash register
Liaising with the landlord with regard to day-to-day office administration and maintenance
Taking care of tidiness and order in the office
Administrating and keeping registers of office access cards & keys, parking cards etc.
Administrating and taking care of all office equipment, appliances, furniture etc.
Collecting and sending to Accounting all accounting documents
Assisting IT teams in the distribution of IT equipment to company employees
Distribution of mobile phones to company employees
Supporting PMs and KAMs in the organization of local events and actions addressed to company clients

Visitor and meetings hosting:

Managing office reception desk
Hosting (door-to-door) all guests visiting the office
Administrating and preparing meeting rooms in terms of necessary equipment, office supplies etc.
Providing service during meetings, trainings etc.

Employee travel arrangements:

Organizing and making all necessary arrangements with regard to business trips for employees
Collecting all supporting evidence (requests and approval) as required by company’s Travel Policy
Liaising with travel agencies
Registering business trips in company internal systems

HR administration support:

Supporting company HR team in all HR related administrative tasks
Administrating the flow of documents related to employment between HR team and company employees
Supporting company Management and HR team in the organization of local HR events and actions addressed to company employees

Finance team support:

Supporting Finance team in financial tasks
Managing of the invoices
Participation in monthly financial closings (including completing documents, completing reports)
Daily cooperation with accounting

Bring along:

2 + years of working experience as a Financial Admin Assistant or similar role
Experience with administration tasks.
High school diploma; Bachelor’s degree in accounting, finance or relevant field is a plus
Accurate and precise with a good eye for details
Very well organized with a proactive approach
Numbers and figures enthusiast
Excellent communication and interpersonal abilities
Ability to use MS Office software (Word, Excel, Outlook)

What's in it for you:

Unbound workplace flexibility

Whether in-office, remote, or hybrid, where you work is entirely up to you! We’ll also provide the proper work equipment to ensure there is no digital barrier you can’t break.

Work-life balance

We value your personal time, so encourage you to pause and recharge by offering a flexible working schedule, and more.

Health coverage

Stay healthy and feel always in safe hands with private medical insurance , life insurance , and partial coverage of Multisport card .

Professional development

Keep your knowledge fresh and achieve your professional goals, with free and unlimited access to Udemy online learning platform. We also provide 5 days off yearly for Udemy professional training, and paid study holidays for bachelor students.

Building a community…

If you know some awesome & talented innovators, recommend them to us and you’re in for a neat referral bonus. We also hope you’ll genuinely like us enough to stick around and enjoy our long-term contribution rewards.

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People-centered offices

Our offices are not only hip and cool, with private and co-working spaces, but also situated in central city locations, so that you can get there easily. Coming to the office is always an opportunity to enjoy some fun activities in the company of your colleagues.

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Food for thought

To feed both your body and brain, we like to organize occasional Lunch & Learn sessions. If these leave you hungry for more, you can always enroll in our mentoring & coaching sessions.

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Healthy rivalry

Running shoes are not included in your welcome kit, but you may need to get a pair ASAP because we take our (inter)company sports competitions very seriously. And if you're competitive but sports are not your forte, you can always join our hackathons or reading marathons.

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A chance to give back

If you’re a charitable soul like us you’ll enjoy planting trees, baking cakes, playing chess, crafting, or donating to a cause in our social community events.

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Lots of fun

Our awesome people may be spread across many countries & cities, but we like to team up for some fun as often as we can. Be it team buildings, parties, or other team events, we take on every opportunity to meet and strengthen our sense of community.

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Who we are as a company:

R Systems is a global technology and analytics services company. We help our clients achieve speed-to-market, overcome digital barriers, and create business value with our specialized service offerings and consultative business approach.

We speak the language of business as fluently as we do the language of technology. In other words: We speak Digital. Our goal: accelerate our clients’ digital leadership.

At R Systems EU, we embrace diversity. Inclusion is a priority for us, and we are eager to foster an environment where everyone feels valued. We welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.