Front Desk Officer

R Systems is searching for an experienced Front Desk Officer to join our team of innovators!

We are seeking a motivated and organized Office Assistant to join our team in Bucharest. This position requires daily in-office presence and plays a key role in ensuring the smooth functioning of our operations. The ideal candidate will have excellent attention to detail, strong communication skills, and the ability to manage a variety of tasks effectively.

If you’re a proactive and detail-oriented individual, join us to ensure our office runs smoothly while supporting our team and contributing to a positive work environment!

Your contribution:

Manage reception activities, including handling mails and parcels, ensuring legal representation signatures, and recording documents in the Digitalmailroom.
Welcome and assist guests at the office.
Collect, organize, and submit documentation for travel expenses.
Post travel expenses in SAP (currently using Senior and Ana++).
Oversee office supplies allocation for the Bucharest office.
Provide support to other departments with various requests.
Handle parking allocation for employees.
Open tickets and manage communications with the building administration.
Assist with the renewal of electronic signature certificates.
Archive documents as needed.
Handle trips to various institutions for office-related tasks.

Bring along:

Excellent command of English, both written and spoken.
Bachelor’s degree is a plus (Business Administration or similar fields preferred).
Availability to work from the Bucharest office 5 days a week.
Proficiency in Microsoft Office and SAP.
Previous experience in a similar position is a plus.
Strong attention to detail and the ability to manage multiple tasks effectively.

What's in it for you:

Hybrid work policy

A hybrid work policy, to promote and improve work-life balance! We’ll also provide the proper work equipment to ensure there is no digital barrier you can’t break.

Health coverage

Stay healthy and feel always in safe hands with full access to private medical subscription.

Professional development

Keep your knowledge fresh and achieve your professional goals, with free and unlimited access to Udemy online learning platform. We also provide 5 days off yearly to enjoy these courses plus, paid study holiday for bachelor students.

Building a community

If you know some awesome & talented innovators, recommend them to us and you’re in for a neat referral bonus. We also hope you’ll genuinely like us enough to stick around and enjoy our long-term contribution rewards.

Click Here

People-centered offices

Our offices are not only hip and cool, with private and co-working spaces, but also situated in central city locations, so that you can get there easily. Coming to the office is also a great opportunity to enjoy some fun activities in the company of your colleagues.

Click Here

Food for thought

To feed both your body and brain, we like to organize occasional Lunch & Learn sessions. If these leave you hungry for more, you can always enroll in our mentoring & coaching sessions.

Click Here

Healthy rivalry

Running shoes are not included in your welcome kit, but you may need to get a pair ASAP because we take our (inter)company sports competitions very seriously. And if you're competitive but sports are not your forte, you can always join our hackathons or reading marathons.

Click Here

A chance to give back

If you’re a charitable soul like us you’ll enjoy planting trees, baking cakes, playing chess, crafting, or donating to a cause in our social community events.

Click Here

Lots of fun

Our awesome people may be spread across many countries & cities, but we like to team up for some fun as often as we can. Be it team buildings, parties, or other team events, we take on every opportunity to meet and strengthen our sense of community.

Click Here

Apply here

Full name

E-mail address

Phone number

Country of residence

Where did you find out about us?

Name of the R Systems employee referring you *

Please mention how you discovered this job post *

Upload your CV

Terms and conditions

I have read and understood the Privacy Policy

GDPR Current Agreement

I have read the GDPR Policy *and I agree with the terms of data processing for the current recruitment process.

GDPR Future Agreement

I have read the GDPR Policy and I agree with the terms of data processing for the future recruitment process.

Who we are as a company:

R Systems is a global technology and analytics services company. We help our clients achieve speed-to-market, overcome digital barriers, and create business value with our specialized service offerings and consultative business approach.

We speak the language of business as fluently as we do the language of technology. In other words: We speak Digital. Our goal: accelerate our clients’ digital leadership.