Project Administrator

R Systems is searching for an experienced Project Administrator to join our team of innovators!

Are you ready to make a significant impact in a dynamic and innovative environment? We are looking for talented and ambitious internet-savvy PMO to join our medium-sized Agile team.

In this key role, you’ll collaborate with senior engineers to drive innovation and enhance our existing systems. This is a unique opportunity to grow your career through professional development, including certifications, workshops, and training sessions.

If you’re passionate about testing and eager to take on new challenges, we want to hear from you!

Your contribution:

Offers support in managing communications.
Provides administrative support to the Program/Delivery Manager, including:
Monitoring and validating project timesheets (effort validation, corrections, sending timesheets to customer for approval, and confirmation follow-up).
Supporting the invoicing process (maintaining accurate project milestones, preparing accruals, submitting milestones for payment, and tracking payment completion).
Managing resource allocation (task creation, forecast updates) and monitoring P&L (revenue forecasting, KPI tracking).
Overseeing ongoing project activities (ensuring PO validity and coverage, initiating PO extensions, and receipt of POs and signed SOWs).
Assists in the recruitment process for project-related roles by coordinating with the recruitment team, arranging customer interviews, and collecting feedback.
Ensures team members adhere to established procedures and processes.
Understands and implements organizational project policies and procedures.
Collaborates closely with team members.
Tracks project activities to ensure timely task completion.
Monitors project progress.

Bring along:

Strong organizational skills.
Excellent communication skills.
Excellent written and spoken English.
Attention to detail.
Min 1 year experience in IT industry
Excellent MS Office skills
Ability to work well under pressure and meet deadlines.
Knowledge of project management methodologies and best practices.
Highly motivated and ability to work in small teams.
Personality profile: dynamic, self-motivated, initiative, flexible, team player, intelligent, customer-friendly, systematic, and hard working.

Soft Skills

Collaborative attitude
Customer facing
To meet all tech requirements
Capacity to learn fast, to work autonomously
Good English skills

What's in it for you:

Hybrid work policy

A hybrid work policy, to promote and improve work-life balance! We’ll also provide the proper work equipment to ensure there is no digital barrier you can’t break.

Health coverage

Stay healthy and feel always in safe hands with full access to private medical subscription.

Professional development

Keep your knowledge fresh and achieve your professional goals, with free and unlimited access to Udemy online learning platform. We also provide 5 days off yearly to enjoy these courses plus, paid study holiday for bachelor students.

Building a community

If you know some awesome & talented innovators, recommend them to us and you’re in for a neat referral bonus. We also hope you’ll genuinely like us enough to stick around and enjoy our long-term contribution rewards.

Click Here

People-centered offices

Our offices are not only hip and cool, with private and co-working spaces, but also situated in central city locations, so that you can get there easily. Coming to the office is also a great opportunity to enjoy some fun activities in the company of your colleagues.

Click Here

Food for thought

To feed both your body and brain, we like to organize occasional Lunch & Learn sessions. If these leave you hungry for more, you can always enroll in our mentoring & coaching sessions.

Click Here

Healthy rivalry

Running shoes are not included in your welcome kit, but you may need to get a pair ASAP because we take our (inter)company sports competitions very seriously. And if you're competitive but sports are not your forte, you can always join our hackathons or reading marathons.

Click Here

A chance to give back

If you’re a charitable soul like us you’ll enjoy planting trees, baking cakes, playing chess, crafting, or donating to a cause in our social community events.

Click Here

Lots of fun

Our awesome people may be spread across many countries & cities, but we like to team up for some fun as often as we can. Be it team buildings, parties, or other team events, we take on every opportunity to meet and strengthen our sense of community.

Click Here

Apply here

Full name

E-mail address

Phone number

Country of residence

Where did you find out about us?

Name of the R Systems employee referring you *

Please mention how you discovered this job post *

Upload your CV

Terms and conditions

I have read and understood the Privacy Policy

GDPR Current Agreement

I have read the GDPR Policy *and I agree with the terms of data processing for the current recruitment process.

GDPR Future Agreement

I have read the GDPR Policy and I agree with the terms of data processing for the future recruitment process.

Who we are as a company:

R Systems is a global technology and analytics services company. We help our clients achieve speed-to-market, overcome digital barriers, and create business value with our specialized service offerings and consultative business approach.

We speak the language of business as fluently as we do the language of technology. In other words: We speak Digital. Our goal: accelerate our clients’ digital leadership.

At R Systems EU, we embrace diversity. Inclusion is a priority for us, and we are eager to foster an environment where everyone feels valued. We welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation